If you provide services to clients hourly, you know how important it is to keep track of the time you spend working. You not only need to make sure that you’re getting paid for your time, but you also need to be able to document your hours worked in case of any discrepancies.
What is a Timesheet Invoice Template?
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A timesheet invoice is two templates in one. The first part is the timesheet, which tracks your work hours. The second part is the invoice, which bills your client for those hours.
While you can use a separate template for each part, having everything in one place is often more convenient. That way, you don’t have to worry about losing track of your timesheet or invoice.
Why do you need to use Timesheet Invoice Template?
There are a few key reasons why you might want to use a timesheet invoice template:
1. To ensure you’re getting paid for all the hours you work – If you don’t track your time, then you run the risk of not being paid for all the hours you’ve worked. It can be a big problem if you rely on that income to pay your bills.
2. To have a record of your hours worked – In some cases, you may need to provide documentation of the hours you’ve worked. This could be for tax purposes or if there’s a dispute with your client about the amount of work you did.
3. To make invoicing easier – If you have a template, then all you need to do is fill in the blanks with your hours worked and your client’s information. This can save you much time compared to creating an invoice from scratch each time.
4. To ensure accuracy – When you’re manually creating an invoice, it’s easy to make mistakes. This can result in you overcharging or undercharging your client, which could lead to problems.
5. To save time – If you don’t have a template, you’ll need to create one each time you invoice a client. You can save a lot of time if you have lot of clients
What to Fill in a Timesheet Invoice Template?
Now that you know why you need a timesheet invoice template, let’s take a look at what information you need to include:
1. Your name and contact information – This should include your name, address, phone number, and email address.
2. Your client’s name and contact information – You’ll need to include your client’s name, address, phone number, and email address.
3. The date – You’ll need to include the work’s date.
4. A description of the work performed – This could be a brief overview or a more detailed explanation, depending on your needs.
5. The hours worked – You’ll need to include the number of hours you worked and the rate you charge per hour.
6. The total amount due – This is the total amount that your client owes you for the work performed.
7. Your payment terms – This is where you’ll include information about when and how you expect to be paid.
8. Your signature – This shows that you agree to the terms of the invoice and that you’re authorized to receive payment.
FAQs
1. What if I don’t have all the information?
If you’re missing any of the information listed above, then you should reach out to your client and get the missing information before sending the invoice.
2. How do I send the invoice?
You can send the invoice via email, snail, or fax. If you’re sending it electronically, you can attach the template to an email and send it to your client.
3. Do I need to include a payment slip?
No, you don’t need to include a payment slip. However, you may want to include your bank account information so your client can easily make a direct deposit.
4. Can I use a template for other purposes?
Yes, you can use a timesheet invoice template for other purposes, such as tracking expenses or project hours.
5. Do I need to use a specific template? – No, you don’t need to use a specific template. However, using a template can save you time and help ensure that your invoices are accurate.
Conclusion
A timesheet invoice template can be a helpful tool for both businesses and freelancers. It can help you keep track of your hours worked, ensure accuracy, and save time. When creating your template, include all the information listed above to avoid any problems down the road.